Proposals for an extension of the period of study and employment with reference to special reasons are submitted by the Head of Department and sent to the Office of Science.

The proposal from the Head of Department must include the following:

  • Brief justification and proposed decision on the length of the extension.
  • The doctoral student’s current ISP including annexes. A follow-up on the ISP must have been recently completed.
  • The doctoral student’s request for an extension with reference to special reasons.

A decision on an extension for special reasons is made by the Dean, in accordance with the delegation procedure for the area. The application for an extension must be forwarded by the Head of Department to the Dean, even in cases where the Head of Department does not propose an extension.
The increased cost of the period of employment, supervision and other resources will be charged to the department.

A decision on an extension with reference to illness, parental leave, service in the total defence organisation, honorary position in the student union and the like will be made by the Head of Department, in accordance with the delegation procedure for the area.